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GDPR Policy

INFORMATION ABOUT PERSONAL DATA PROTECTION FOR REPRESENTATIVES AND CONTACT PERSONS

WHO IS THE CONTROLLER OF YOUR PERSONAL DATA?

Veridas Digital Authentication Solutions, S.L. (“Veridas”), with registered address at Polígono Industrial Talluntxe II, calle M-10, 31192 Tajonar (Navarra). Email address: gdpr@veridas.com.

WHO IS THE DATA PROTECTION OFFICER AT VERIDAS AND HOW CAN YOU CONTACT THIS PERSON?

The Data Protection Officer is the person responsible for protecting the fundamental right to personal data protection at Veridas and is in charge of the compliance with data protection regulations. You can contact Veridas’ Data Protection Officer at dpo@veridas.com.

WHAT DOES VERIDAS USE YOUR PERSONAL DATA FOR?

Veridas processes your personal data for the purpose of managing the business relationship the entity maintains with you due to your status as a representative of a Veridas’ customer or supplier, or as a contact person.

WHY DOES VERIDAS USE YOUR PERSONAL DATA?

The legal basis that allows Veridas to process your personal data is the execution of a contract or a business relationship in which you are a party.

Veridas must also comply with the legal obligations imposed by law and, among them, by the current personal data protection regulations.

HOW LONG WILL VERIDAS KEEP YOUR DATA?

Veridas will keep your personal data throughout the validity of the contractual/business relationship in which you are a party. Once the contractual relationship is finalized, Veridas will keep your personal data blocked during the statutory limitation periods, generally 10 years, and will then destroy your data.

In the case of business relationships, your data will be destroyed once such relationship has ended.

TO WHOM WILL VERIDAS COMMUNICATE YOUR DATA?

Veridas will not transfer your personal data to third parties, unless it is bound to do so by a law or if you have previously agreed to do so with Veridas.

In order to be able to provide you with an adequate service and manage the relationship that Veridas maintains with you, you can find below a list of categories of companies that process your data on behalf of Veridas as part of the provision of services it has contracted.

Veridas also informs that, for the same purpose as indicated in the previous paragraph, certain companies that provide services to Veridas could access your personal data (international data transfer). These transfers are made to countries with a level of protection comparable to that of the European Union (European Commission adaptation decisions, standard contractual clauses as well as certification mechanisms). For further information, please contact Veridas’ Data Protection Officer at dpo@veridas.com.

INFORMATION ABOUT THE RECIPIENTS OF PERSONAL DATA

Postal, distribution and courier services.

Archiving, custody, storage and digitalization services.

Administrative services.

Place of supply of related services: Spain.

IT services:

Electronic custody services.
Electronic certification services.
Backup services.
Other services related to communications technology and computing.

Place of supply of related services: Spain and, in some cases, the European Union.

WHAT ARE YOUR RIGHTS WHEN YOU GIVE YOUR DATA TO VERIDAS?

 
RIGHTCONTENTCOMMUNICATION CHANNELS
AccessYou can check your personal data included in Veridas’ files.gdpr@veridas.com
RectificationYou can modify your personal data when it is inaccurate.
ErasureYou can request the deletion of your personal data.
ObjectYou can request that your personal data is not processed.
Restriction of processingYou can request limitation on the processing of your data in the following cases:
·      While checking your dispute about the accuracy of your data.
·      When the processing is illegal, but you oppose to the deletion of your data.
·      When Veridas does not need to process your data but you need them in order to exercise or defend your claims.
·      When you have opposed the processing of your data for the purpose of fulfilling a mission that is in the public interest or to satisfy a legitimate interest, while verifying whether the legitimate reasons for the processing prevail over yours.
Data portabilityYou can receive the personal data that you gave to Veridas in electronic format and you can transfer them to another entity.

If you consider that Veridas has not processed your personal data in accordance with the regulations, you can contact Veridas’ Data Protection Officer at dpo@veridas.com.

You can also lodge a claim with the Spanish Supervisory authority (www.agpd.es).

In order to exercise your rights, accompany your request with a copy of your National ID or equivalent document proving your identity.

There is no cost to exercise these rights.